Top 10 Fleet Management Software for Better Efficiency and Productivity

• By Samuel Miller
• 17-07-2024
• Software

Running and managing a fleet of vehicles is quite challenging for a company and its fleet manager. Any company that uses vehicles for daily operations must have well-organized fleet management software. By managing their fleet of vehicles well, companies may lower expenses, increase efficiency, and maintain a competitive advantage in the market. With automation taking place, every industry is investing in systems or software for seamless business processes.

According to research by Fortune Business Insight, the global market of fleet management software will grow from $23.67 billion in 2023 to $79.82 billion by 2030. Thankfully, fleet management systems—which include RFID GPS tracking and vehicle telematics—have become a viable option for streamlining fleet operations and boosting productivity as a result of technological advancements.

If you're trying to figure out how to choose and which are the top 10 fleet management software, you've come to the right blog. This post will also provide a synopsis of their features and advantages.

What is Fleet Management Software?

Fleet management software is a viable and automated tool for organizations that oversee sizable fleets of automobiles or other wheeled equipment. The program offers a centralized system for handling several aspects of the vehicle lifecycle and its drivers, including maintenance, fuel efficiency, dispatch, adherence to safety regulations, GPS tracking, and other related tasks.

The fleet management industry is less crowded than other commercial IT verticals. However, it still has a wide range of solutions that vary in terms of functionality, cost, and intended purpose.

The tool includes mobile components to facilitate on-the-go updates and conversations regarding changes. This allows managers and fleet staff to collaborate for optimal efficiency in delivery operations.

What are the Common Features of Fleet Management System?

When it comes to features, fleet management systems include quite a few ones that help the owner-driver performance, reduce fuel consumption, plan routes, track health & safety compliance, and others. Some of the features are-

a.) GPS tracking/geolocation

GPS tracking is the foundation of contemporary fleet management, providing a comprehensive method of managing fleet activities. By utilizing cellular networks and satellite technology, fleet managers have unmatched visibility into the whereabouts and actions of their cars, goods, and equipment. This feature is essential for promoting effectiveness, security, and client pleasure.

b.) Fuel Management

Fuel management is essential in last-mile deliveries, where fuel prices significantly impact operating costs. Fleet software with advanced fuel management provides managers with real-time tracking, comprehensive analytics, and the ability to spot inefficiencies or unauthorized usage by tracking fuel levels and consumption patterns.

c.) Timely Alerts and Notifications

Maintaining seamless operations requires controlling your fleet and staying ahead of possible problems. Features like early warning systems, alerts, and notifications in fleet management software help managers take proactive measures to solve issues on a timely basis. This function ensures continuous productivity and safety by anticipating and preventing possible problems.

d.) Checking Driver Performance

The key to fleet management's operational success is in the hands of drivers. Monitor and improve driver behavior, performance, and retention to ensure your fleet lasts a long time and meets safety requirements. Advanced fleet management software provides a whole set of tools for deep insights into driver behavior, promoting a culture of safety and ongoing improvement.

e.) Tracking Trips and Mileage

One of the significant features of the fleet management system is tracking mileage and trips. This improves operating efficiency, guarantees compliance, and helps with financial management. Sophisticated mileage monitoring features offered by advanced fleet management software transform every mile into a data point for more informed decisions and efficient operations.

What are the Benefits of Fleet Management Software?

The logistics industry is entirely data-driven, enabling you to monitor the fleet 24/7. However, there are still more advantages for your company. With fleet management solutions that provide a new degree of data visibility, your business can become one that is really optimized, customer-centric, safe, and environmentally responsible.
Some of the benefits are-

A.) Automated Reporting and Insights

One clear advantage of a fleet monitoring system is automated reporting and insight. The system incorporates dashboards for analytics, reporting, and visualization, and all data can be readily retrieved and combined with software. Reports that are automatically created save time and remove the chance of human error.

A custom fleet management system's extensive charts and adaptable dashboards allow business management to oversee better and boost profitability and return on investment, enhance customer service, and develop a strong fleet.

B.) Preventive Maintenance

Predictive maintenance can assist the fleet management app, which is powered by artificial intelligence, and is more beneficial. The system gathers and evaluates information about scheduled maintenance and repairs. Artificial intelligence can predict when a particular spare part will require maintenance or replacement and alert you ahead of time, saving you money on repairs, downtime, and wear and tear.

C.) Real-Time Fleet Data Gathering

As mentioned before, each of your fleets produces a significant amount of data each day. With a fleet management system, you can always be informed and monitor specific indicators at any time.

To simplify data flows and give decision-makers access to pertinent information, a company has to connect many systems into a unified digital ecosystem. This is critical for any fleet company since commercial vehicles offer a wealth of telematics data that can help you gain a competitive edge.

D.) Fleet Safety

One of the most significant advantages of a system is the possibility of an integrated driver behaviour monitoring system. You can set certain settings and receive alerts each time your driver commits a traffic error. This will help improve safety, save expenses, and extend the life of your cars.

Top 10 Fleet Management Software for your Logistic Business

So, which is the best fleet management software? Well, you will have many options upon searching; however, choosing the best one is important. To help you out, we have listed the 10 best fleet management software, covering features and other aspects.

1. Fleet Stack

Fleet Stack is the most preferred among the top 10 fleet management systems. It has a one-touch installation configuration and comes with an advanced GPS tracking software that runs on its server and is intended to make fleet administration easier. Fleet Stack is a user-friendly system that improves operational efficiencies and guarantees real-time asset monitoring. It is designed for businesses with large car networks.

The platform offers extensive insights to enhance fleet performance, supports a broad range of sectors, and is highly configurable. Take control of your data, personalize the program to suit your requirements, and make use of cutting-edge features for fleet operations that are optimized. By using this tool, you can enjoy cost savings, scalability, seamless implementation, and unwavering support.

Features

• Complete Control Over Data: With Fleet Stack, you have total control over your information. Safeguard your sensitive data inside your infrastructure to maintain the highest level of secrecy and adherence to data protection laws.
• Customization: It provides unmatched personalization choices. You can create a product that precisely matches your unique needs, even down to customized user interfaces, workflows, and reporting.
• User-Friendly Interface: The program's intuitive interface and simple setup process make it easy to integrate into your current infrastructure.
• Real-Time Tracking: Use features like geofencing, intelligent route optimization, detailed reporting, driver behavior monitoring, and real-time tracking to reduce expenses, increase fleet efficiency, and make data-driven decisions.
• Multi-Platform Support: This feature allows access across a wide range of platforms, including the Internet and iOS and Android mobile apps, from any location at any time.
• Comprehensive Support and Services: Fleet Stack offers a range of support options, such as a dedicated online forum and professional technical support via a subscription plan, to ensure your business operates smoothly.

2. Samsara

Samsara is an all-inclusive fleet management platform designed to maximize fleet performance in construction, logistics, and transportation. It provides GPS fleet tracking, driver behaviour monitoring, ELD compliance, routing and dispatch, reporting, and alarms.

The system is designed to assist fleet business operators in closely monitoring the whereabouts and conduct of their drivers to guarantee adherence to FMCSA and ELD standards. This platform is made to meet the ever-changing demands of contemporary fleets, from delivery services to logistics and transportation and everything in between, while keeping productivity, safety, and compliance top priorities.

Key Features

• GPS Tracking and Geofencing in Real-Time: With Samsara, you can view real-time footage of your fleet location and provide your driver with real-time, turn-by-turn instructions if necessary. Do you need help confirming the times that drivers pick up and drop off your loads? Thanks to geofencing that is no longer an issue.
• Auto Diagnostics: Imagine being able to detect sudden braking or quickly determine whether your fleets have been harmed. It's possible with Samsara. With Samsara, you can get immediate access to your fleet's health. You are aware of when your vehicle needs maintenance and when to have it serviced.
• Management of Compliance: Maintain regulatory compliance by ensuring your fleet complies with industry standards and laws. Use automated tracking to keep track of required papers and reminders for renewals.
• Security and Safety: Improved security features, such as speed alerts and geofencing, monitor and warn of dangerous activities or unauthorized vehicle usage, helping to safeguard assets and guarantee driver safety.
• Dispatch Services: If you manage a medium-sized to big fleet for logistical purposes, you are well aware of the need for a reliable dispatch system. With the correct dispatch service, you can coordinate with drivers, track vehicle whereabouts, manage routes, and perform better.

3. OpenGTS

OpenGTS (Open GPS Tracking System) is the first open-source project for real-time GPS tracking. This adaptable platform serves both individuals and companies seeking a bespoke way to monitor persons, assets, and cars. OpenGTS is well known for its adaptability, enabling deep customization to meet the unique requirements of many sectors, such as fleet management, logistics, and more.

Key Features

• Basic GTS Enterprise: This OpenGTS version has more web-interface capability, letting users manage user roles and personalize status code explanations. It also offers a "System Administrator" account to facilitate the establishment of new accounts.
• Lite Event Notification Rules Engine: OpenGTS provides a lite version of the Event Notification Rules Engine (ENRE) that enables users to configure notifications based on particular parameters. This feature improves the capability to monitor events and react quickly.
• Custom Geofencing: Users can put up virtual barriers, or "geofences," around their fleets under observation. The system's alerts, sent out whenever a device enters or leaves these designated zones, make adequate mobility and utilization tracking possible.
• Detailed Reporting: OpenGTS offers extensive reporting features that let customers create logs and analytics in great detail on the routes, stops, speeds, and other characteristics of their vehicles. These observations can improve productivity and streamline processes.
• Autostartup Scripts: The seller claims that OpenGTS comes with autostartup scripts for Fedora and CentOS, which guarantee easy and trouble-free system initialization and save users' time and effort.

4. GPS Gateway

As a reliable and adaptable GPS tracking and fleet management tool, GPS Gateway is made to meet the needs of both individual users and companies. With its user-friendly platform and worldwide coverage, GPS Gateway guarantees that users can easily and precisely track and manage their assets.

Due to its dedication to delivering accurate, real-time data, it is a dependable option for people looking to improve asset management, operational effectiveness, and security. This user-friendly tool allows for detailed tracking of valuables and provides international insurance.

Key Features

• Real-time location data: The system has an easy-to-use interface and offers real-time location data, motions, and status of your assets. This allows fleet owners to stay informed with this information.
• Geofencing notifications: The ability to create virtual boundaries and instantly receive notifications when assets enter or leave designated zones makes improved security and effective asset management possible.
• Historical Data and Reports: To look into patterns and improve operations, access specific historical tracking data, and create thorough reports.
• Multi-Platform Support: GPS Gateway ensures access from anywhere, at any time, with programs available for both iOS and Android smartphones.
• Customized Notifications: You can adjust alert settings to match specific needs, whether for asset protection, maintenance reminders, or operational updates.

5. Go Motive

Also called Motive, it was previously named KeepTruckin. It is used by more than 120,000 businesses and over a million registered drivers. Motive, a San Francisco-based company that was founded in 2013, is well-known for helping fleet managers track their cars and keep electronic logs using dependable Electronic Logging Devices (ELDs).

With Motive's integrated solutions, fleet owners can easily monitor their vehicles in real time and access past data wherever they need it. Additionally, trucking companies can audit driver logs, effectively control fuel expenditures, and minimize paperwork and administrative burdens thanks to the rich data provided by Go Motive's devices.

Key Features

• Vehicle Diagnostics: Gomotive has sophisticated diagnostic tools that let customers monitor the condition and functionality of their fleet in real-time. By identifying possible problems early, Gomotive prolongs the life of vehicles and helps save expensive repairs.
• Maintenance Alerts: To keep logistic vehicles in top condition, the software promptly reminds users when planned maintenance needs to be done. By being proactive, we can minimize downtime while upholding strict performance and safety guidelines.
• User-Friendly Interface: Motive's intuitive interface, which is simple to use for administrators and drivers alike, has helped it become well-known in the trucking sector. It also becomes a desirable option for many fleet owners because it complies with FMSCA regulations.
• Fuel Efficiency Tracking: Gomotive helps optimize fuel use by tracking driving behaviors and vehicle usage. It then recommends more fuel-efficient driving, which may result in lower fuel expenses.

6. Traccar

Another free best fleet management software Traccar offers complete assistance to fleet owners. Similar to Open GTS, this is a fundamental application. It will provide you with vehicle location information, but it will not handle any other business-related issues, such as scheduling preventive maintenance to save costs.

Traccar has a contemporary, feature-rich web interface optimized for desktop and mobile devices. The system also has native apps for iOS and Android smartphones. Users can precisely monitor assets in a variety of environments using its extensive mapping features, which include access to satellite imaging, street views, and road map navigation.

Key Features

• User Management Module: Traccar comes with an extensive user management system that lets administrators assign roles, configure permissions, and alter settings to meet particular needs.
• Support for Nine Event Categories: The software can identify a wide range of events, including geofencing, alarms, ignition status, maintenance, overspeed, motion, and more. Because of this variety, customers can customize the tracking experience to fit their requirements and situations.
• Motion Tracking: The platform provides insights into asset utilization and operational dynamics by identifying the moving and stationary states of linked devices.
• Geofence Monitoring: With Traccar, you can monitor devices entering and leaving pre-established geofenced regions in real-time. This allows you to obtain important data and alerts for asset management and security.

7. Digital Tracking

Digital Tracking is the leading GPS tracking system for fleet management, which makes it stand out as a pioneering force in the GPS tracking field. Known as the best GPS fleet tracking app, it acts as a central point for suppliers and developers, fostering a thriving community devoted to the advancement of GPS tracking technology.

The system has earned many accolades and honors due to its business-friendly features and outstanding support for fleet businesses in the US.

Key Features

• Live Tracking: This real-time movement tracking feature uses a zero-second refresh rate to provide instantaneous updates on maps.
• Data Accuracy: Delivers exact data, establishing a new benchmark for GPS tracking dependability.
• Trip History: Documents all movements and provides in-depth trip histories for an in-depth examination.
• Notifications: Provides customers with instantaneous push notifications by utilizing reliable services such as Firebase.

8. GPS Canada Track

GPS Canada Track provides a comprehensive solution for fleet management and GPS tracking. It provides real-time insights regarding vehicle location, driver behavior, and maintenance requirements to maximize vehicle operations and increase productivity. This enables businesses to improve customer service and streamline operations. GPS Canada Track offers a user-friendly platform and exceptional features to businesses of all kinds, enabling them to increase productivity and save costs associated with fleet management.

Hundreds of Canadian fleet and logistics businesses utilize GPS Canada Track solutions to lower expenses and boost efficiency & safety.

Key Features

• Live Tracking: This real-time movement tracking feature uses a zero-second refresh rate to provide instantaneous updates on maps.
• Data Accuracy: Delivers exact data, establishing a new benchmark for GPS tracking dependability.
• Trip History: Documents all movements and provides in-depth trip histories for an in-depth examination.
• Real-Time Notifications: Provides customers with instantaneous push notifications by utilizing reliable services such as Firebase.
• Monitor Engine Health: Get timely alerts of engine health to avoid unnecessary maintenance or repair charges.

9. LiveView GPS

LiveView GPS strongly emphasizes hardware usability. Its cloud-based software boasts a roughly 99.9% server availability rate. It offers a fleet management app for Android, iPhone, and other mobile platforms.

Fleet and logistic owners can enjoy lower fuel expenditures, and profitability is increased via LiveViewGPS. Drivers are kept safer when speeding and reckless driving are reported, and they are kept honest when timesheets are submitted. Asset tracking lowers the risk of theft and liability, which reduces insurance prices. Using this software, logistics and fleet companies can cut expenses, both direct and indirect, and enhance customer support.

Key Features

• Live Tracking: This real-time movement tracking function updates maps instantly with a zero-second refresh rate.
• Map Integration: The tool easily integrates with maps to meet the many needs of outdoor enthusiasts and integrates a range of maps, including satellite images and topographic maps.
• Notifications: Provides customers with instantaneous push notifications by utilizing reliable services such as Firebase.
• Cloud storage: Makes use of cloud computing to store and retrieve data in a safe, convenient manner.

10. FleetUp

FleetUp is a comprehensive fleet and asset management platform that gives you total control over your cars, trucks, equipment, and people. It tracks the precise location of your assets in real-time. FleetUp increases driver efficiency and helps cut down on fuel waste. As one of the best fleet management software, it identifies high-risk drivers and lowers infractions and accidents. FleetUp provides services to the mining, construction, field services, transportation, and logistics sectors.

Key Features

• Advanced map: By clicking on the map, you can see a live display of the cars, and containers, as well as comprehensive details on topics including distance, driving incidents, etc.
• E-maintenance: Receive alerts for new diagnostic trouble codes (DTCs) and manage reactive and preventive maintenance.
• Geofencing: With geofencing, you can access past and present occurrences and set up alerts for when cars enter or leave designated zones.
• Alerts: Based on driver behavior and vehicle data, set up notifications for system supervisors.

Conclusion

Businesses are finding it more and more crucial to implement creative ideas and invest in new technologies to stay competitive in the market. Investing in the above-listed fleet management software can bring in massive changes in logistic compliance. Now it is up to you which fleet management system fits best to your logistic business.